Complete Prior to June 30th
As part of the Wen-GAGE i-Gradebook End Of Year Closing Procedures, the following information will no longer be accessible in the Wen-GAGE i-Gradebook after June 30th of the current year.
Section Recording Status
Announcements (LEA, Site, and Section)
Student Eligibility and Student Eligibility Calculation Notes
Student Grade Calculation Notes
Student Assignments/Scores
The Section Group Lesson Plans and Assignments will remain available in the new school year.
1. Data to verify
Assignments
From the Instructor WorkspaceàScores Quick Access ButtonàRecord Scores Page
A. Verify the current School Year and Session are selected.
B. Select a Section to view.
C. View Record Scores page by Session using the drop down options.
D. Verify all applicable assignments have been scored.
Grades
From the Instructor WorkspaceàScores Quick Access ButtonàRecord Scores Page
A. Verify the current School Year and Session are selected.
B. Select a Section to view.
C. View Record Scores page by Session using the drop down options.
D. Verify all grades have been recorded for every grading period. NOTE: Grade could contain (est) as this is an Estimated grade and not a Recorded grade.
Repeat steps in Section 1 for each Section and Session.
2. Reports to verify and print
In addition to a hard copy of the reports required by State Statute, your Board of Education and Regional Accreditation Officer, it is important to also save a PDF digital copy of these reports.
For records retention at your district, a historical folder should be created locally for storage of the current school year’s digital copies. This will provide your district an easy way to reference this historical information in the future. IMPORTANT: The historical folder should be secured by your network administrator, giving access only to the appropriate users.
Ø How to Print Progress Reports (access video directly through the application: i-GB Browser/Home Screen/Training Videos/Reports/How to Print Progress Reports).
Ø How to Print a Section Assignment Listing (access video directly through the application: i-GB Browser/Home Screen/Training Videos/Reports/How to Print a Section Assignment Listing).
Progress Report
From the Instructor WorkspaceàOptions MenuàReportsàProgress Report
A. Verify the current School Year and Session are selected.
B. Select one of the Sections from the drop down options.
C. Select Include Off-Roll.
D. Select Print Attendance Detail.
E. Select Print Assignments Detail.
F. Deselect Print Incomplete And Unscored Assignments Only (if it is selected).
G. Select Print Grades Detail.
H. Select Print and Save as a PDF to the current year’s historical records folder using File name: Progress Report Session X Section Name Period X (i.e., Progress Report Session 1 English IV period 1).
I. Repeat steps for each Section.
J. Repeat steps A thru I for each Session.
Section Assignment Listing
From the Instructor WorkspaceàOptions MenuàReportsàSection Assignment Listing
A. Verify the current School Year and Session are selected.
B. Select one of the Sections from the drop down options.
C. Select Replace Name With ID, if applicable.
D. Select School Year for Selected Date Range.
E. Select Print and Save as a PDF to the current year’s historical records folder using File name: Section Assignment Listing Section Name Period X (i.e., Section Assignment Listing English IV period 1).
F. Repeat steps for each Section.