Validate
Transmitter Control Code in ACA 1094-C/1095-C Setup Information
NOTE: Before electronically submitting the 1094-C/1095-C information, make sure to print the 1095-C Forms for employees and obtain a Transmitter Control Code (TCC) from the IRS.
1. Validate ACA 1094-C/1095-C Setup Information
Validate
Transmitter Control Code in ACA 1094-C/1095-C Setup Information
PR/Options/Setup/Form W2 Setup
A. Select the Calendar Year.
B. Scroll down to the Specify the ACA 1094-C And 1095-C information section.
C. Enter/validate your Transmitter Control Code (TCC).
D. Click the Save button.
IMPORTANT: If the Communication Test Files have been submitted to the IRS in a prior year, it is NOT required to complete Section 2 again. Move directly to Section 3 for the Production File procedures.
However, if this is the FIRST TIME submitting 1094-C/1095-C information electronically, it is required to complete BOTH Sections 2 and 3.
2. Complete Communication Test File Submission
NOTE: The electronic file transmission is a two-step process. First, make sure to successfully submit Communication Test Files.
Create
the 1094-C/1095-C Communication Test Files
PR/Options/Reports/Form 1095-C
A. Select the Calendar Year.
B. Select the Communication Test link to bring up the Create Communication Test criteria.
C. Underneath the Form File Name, click the Create Form File link to create the Form file. Save the Form file to a secure location so it can be uploaded in a later step.
D. Underneath the Manifest File Name, click the Create Manifest File link to create the Manifest file. DO NOT CHANGE THE FILE NAME. Save the Manifest file to a secure location so it can be uploaded in a later step.
E. Upload the Communication Test Form and Manifest files.
a. Access the ACA Information Return Site here: https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air
b. Click the User Interface (UI) ACA Assurance Testing System (AATS) link located in the middle of the page.
c. Verify the correct link for Communication Test files was selected by confirming the URL in the address bar begins with: https://la2.alt.www4.irs.gov – make sure the ‘alt’ in the URL displays.
d. Enter the Username and Password for the IRS e-Services that was created when acquiring a TCC and click the LOGIN button.
e. Select the organization and click the Submit Selected Organization button.
f. Select the AATS applicable year version and click the SUBMIT SELECTED VERSION button.
g. Click the UPLOAD ACA FORMS button.
h. Click the BROWSE button to select the Communication Test Manifest file.
i. Click the BROWSE button to select the Communication Test Form file.
j. Click the TRANSMIT button.
k. Once you click the TRANSMIT button, you will be directed to a Transmission Confirmation page.
l. If the Transmission was successful, you will be assigned a Receipt ID. It is imperative to print and save this information. This Receipt ID will be used to check the status of your transmission.
NOTE: You are not done. You must proceed to Step F to verify the status of the transmission.
m. If the Transmission was NOT successful, you will be presented with the Transmission Errors. It is imperative to print and save this information.
NOTE: Please contact SylogistEd, Inc. Software Support for help in resolving the issue and the next step to proceed.
F. Once you receive the Receipt ID, the transmission of the Communication Test files was successful, but that DOES NOT mean they were accepted by the IRS. To verify the status, you must check the transmission status of your Communication Test files. It may take up to 15 minutes or more for the IRS to process the status of your transmission, so you may need to perform these steps a few times until you receive a status other than PROCESSING.
a. Access the ACA Information Return Site here: https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air
b. Click the User Interface (UI) ACA Assurance Testing System (AATS) link located in the middle of the page.
c. Verify the correct link for Communication Test files was selected by confirming the URL in the address bar begins with: https://la2.alt.www4.irs.gov – make sure the ‘alt’ in the URL displays.
d. Enter the Username and Password for the IRS e-Services that was created when acquiring a TCC and click the LOGIN button.
e. Select the organization and click the Submit Selected Organization button.
f. Select the AATS applicable year version and click the SUBMIT SELECTED VERSION button.
g. Click the CHECK TRANSMISSION STATUS button.
h. Once you click the CHECK TRANSMISSION STATUS button, you will be directed to a Transmission Status Record page.
i. Enter your TCC and Receipt ID from the transmission and click the FIND button.
j. Once you click the FIND button, you will be directed to a Transmission Status Details page.
k. If the Status is ACCEPTED, you will be assigned another Receipt ID. It is imperative to print and save this information. This Receipt ID will be used for corrections if necessary.
NOTE: You are not done. Please contact the ACA Help Desk to inform them that the Communication Test was ACCEPTED and provide them with the Receipt ID from the Transmission Status Details. They will inform you of the next step to submit your 1094-C/1095-C Production Files.
l. If the Transmission was NOT successful, you will be presented with the errors. It is imperative to print and save this information.
NOTE: Please contact SylogistEd, Inc. Software Support for help in resolving the issue and the next step to proceed.
BEFORE submitting the Production Files in Section 3, make sure you have received an ACCEPTED STATUS for the Communication Test Files AND contacted the ACA Help Desk. Please make sure to wait the appropriate amount of time before moving to Section 3 for the Production File submission.
3. Complete Production File Submission
Create
the 1094-C/1095-C Production Files
PR/Options/Reports/Form 1095-C
A. Select the Calendar Year.
B. Select Create E-File to bring up the E-File Form 1095-C criteria.
C. Underneath the Form File Name, click the Create Form File link to create the Form file. Save the Form file to a secure location so it can be uploaded in a later step.
D. Underneath the Manifest File Name, click the Create Manifest File link to create the Manifest file. DO NOT CHANGE THE FILE NAME. Save the Manifest file to a secure location so it can be uploaded in a later step.
E. Upload the Production Form and Manifest files.
a. Access the ACA Information Return Site here: https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air
b. Click the User Interface (UI) Production System link located in the middle of the page.
c. Verify the correct link for Production files was selected by confirming the URL in the address bar begins with: https://la.www4.irs.gov – make sure the ‘alt’ in the URL is NOT displayed.
d. Enter the Username and Password for the IRS e-Services that was created when acquiring a TCC and click the LOGIN button.
e. Select the organization and click the Submit Selected Organization button.
f. Click the UPLOAD ACA FORMS button.
g. Click the BROWSE button to select the Production Manifest file.
h. Click the BROWSE button to select the Production Form file.
i. Click the TRANSMIT button.
j. Once you click the TRANSMIT button, you will be directed to a Transmission Confirmation page.
k. If the Transmission was successful, you will be assigned a Receipt ID. It is imperative to print and save this information. This Receipt ID will be used to check the status of your transmission.
NOTE: You are not done. You must proceed to Step F to verify the status of the transmission.
l. If the Transmission was NOT successful, you will be presented with the Transmission Errors. It is imperative to print and save this information.
NOTE: Please contact SylogistEd, Inc. Software Support for help in resolving the issue and the next step to proceed.
F. Once you receive the Receipt ID, the transmission of the Production files was successful, but that DOES NOT mean they were accepted by the IRS. To verify the status, you must check the transmission status of your Production files. It may take up to 15 minutes or more for the IRS to process the status of your transmission, so you may need to perform these steps a few times until you receive a status other than PROCESSING.
a. Access the ACA Information Return Site here: https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air
b. Click the User Interface (UI) Production System link located in the middle of the page.
c. Verify the correct link for Production files was selected by confirming the URL in the address bar begins with: https://la.www4.irs.gov – make sure the ‘alt’ in the URL is NOT displayed.
d. Enter the Username and Password for the IRS e-Services that was created when acquiring a TCC and click the LOGIN button.
e. Select the organization and click the Submit Selected Organization button.
f. Click the CHECK TRANSMISSION STATUS button.
g. Once you click the CHECK TRANSMISSION STATUS button, you will be directed to a Transmission Status Record page.
h. Enter your TCC and Receipt ID from the transmission and click the FIND button.
i. Once you click the FIND button, you will be directed to a Transmission Status Details page.
j. If the Status is ACCEPTED, you will be assigned another Receipt ID. It is imperative to print and save this information. This Receipt ID will be used for corrections if necessary.
NOTE: Once an ACCEPTED status for the production files was received, the process for filing ACA 1094-C/1095-C files is complete.
k. If the Transmission was NOT successful or was ACCEPTED WITH ERRORS, you will be presented with the errors. It is imperative to print and save this information.
NOTE: You are not done. Please contact SylogistEd, Inc. Software Support for help in resolving the issue and the next step to proceed.