The Wen-GAGE i-SI Auto Scheduling Tools can aid in building the master schedule (Schedule Courses) and/or schedule the Students into Sections (Create Student Section Enrollments).
When you perform the Schedule Courses process, Sections will be created for the Courses offered for your Site. This process compares the number of Course Requests to the Courses the Instructor can teach and the Periods the Instructor is available to teach.
You are not required to complete the Schedule Courses part of the auto scheduling process to schedule the Students into Sections. You can rollup Sections to the new school year. Once the Sections are rolled up to the new school year, you can manually adjust the Sections for the new school year.
You can start the Auto or Manual Scheduling process for the new school year and not affect the current school year.
Before you can start the scheduling process you must first perform the New Year Setup Process (see: New Year Setup Process instructions). The primary function of the New Year Setup Process is to enroll the Students into the new school year and copy the Sites, Courses, and Sections from the current school year to the new school year.
Schedule Courses
You must complete the following steps to use the auto scheduling tools to assist in building the master schedule.
Step 1 - Update/Verify Site Courses (Options Menu/Site Advanced Setup/Courses Tab)
Max Students, Length, Number Of Periods, Required
Step 2 - Update/Verify Site Instructors (Options Menu/Site Setup/Instructors Tab)
Step 3 - Input Student Course Requests
Office personnel can manually enter Course Requests (Student Maintenance/By Year Tab/Course Requests Tab)
Students can manually enter Course Requests via i-GB (Student Page/Course Requests option)
Office personnel can enter Course Requests for a group of Students using Add Group Course Requests (Options Menu/Auto Scheduling/Add Group Course Requests)
Create Student Section Enrollments
You must complete the following steps to use the auto scheduling tools to assist in scheduling the Students into Sections.
Note: Step 1, 2, and 3 are duplicates from the Schedule Courses process.
Step 1 - Update/Verify Site Courses (Options Menu/Site Advanced Setup/Courses Tab)
Max Students, Length, Number Of Periods, Required
Step 2 - Update/Verify Site Instructors (Options Menu/Site Setup/Instructors Tab)
Step 3 - Input Student Course Requests
Office personnel can manually enter Course Requests (Student Maintenance/By Year Tab/Course Requests Tab)
Students can manually enter Course Requests via i-GB (Student Page/Course Requests option)
Guardians can manually enter Course Requests via i-GB (Guardian Page/Course Requests option)
Office personnel can enter Course Requests for a group of Students using Add Group Course Requests (Options Menu/Auto Scheduling/Add Group Course Requests)
Step 4 - Create Student Section Enrollments
Office personnel can manually enter Section Enrollments (Student Maintenance/By Year Tab/Section Enrollments Tab)
Office personnel can enter Section Enrollments for a group of Students using Add Group Section Enrollments (Options Menu/Auto Scheduling/Add Group Section Enrollments)