Note: The following steps are for adding a new Instructor who has NOT been added to the Personnel, Accounts Payable or Payroll Systems (as a Vendor, Person or Employee) already. Click here to view documentation on How to Add an Instructor who has been previously added to the Personnel, Accounts Payable or Payroll Systems.
Click the Options Menu, LEA Setup to access the LEA Setup Screen.
The LEA Setup Tab Slider will appear. Select the Instructor Tab. The selected tab is highlighted by a black box.
Click 
next to the Instructors
Grid.
The Instructor Form will appear.
Note: We recommend you Search before adding ANY new Instructor to verify they do not already exist in the database.
TO SEARCH:
1. Select the From Person Radio Button.
2. Click in the Person Field, begin typing the Employee's First or Last Name. The system will search for matching records.
If the system locates a Person with a matching record, click here to view documentation on How to Add a New Instructor Already in the Database.
If the system does NOT locate a Person, continue adding as follows.
Create As: Select
the New Person Radio Button. 
Input specifications are as follows:
Instructor UID: The system defaults the Instructor UID according to previous entries.
State Pr ID: Enter the Instructor's State Pr ID, if applicable.
Click
.
Title: Enter the Instructor's Title (i.e., Miss, Mrs., Mr.).
First: Enter the Instructor's First Name. This is a required field.
Middle: Enter the Instructor's Middle Name.
Last: Enter the Instructor's Last Name. This is a required field.
Note: You must enter the Instructor's Name exactly as it appears on their Teaching Certificate.
Suffix: Enter the Instructor's Suffix, if applicable. (i.e., Jr., Sr.)
Alternate First: Enter the Instructor's Alternate First Name, if applicable.
Alternate Last: Enter the Instructor's Alternate Last Name, if applicable.
Date of Birth: Enter the Instructor's Birth Date.
Gender: Use the Drop Down List Box to enter the Instructor's Gender. The system defaults to Unknown.
SSN: Enter the Instructor's Social Security Number.
Hispanic Latino: Check the Check Box if this Instructor is of Hispanic Latino descent.
Race Code: Use the Drop Down List Box or type to enter the Instructor's Primary Race.
Other Races: Check the Check Box(es) if other races apply.
Employer Name: Enter the Employer Name.
Languages:
Click
next to the Person Language Grid.
A line will appear in the grid.
Primary: Check the Primary Check Box if this is the Instructor's Primary Language spoken.
Language: Use the Drop Down List Box or type to enter the Instructor's Primary Language.
Fluency: Enter the Instructor's Fluency ability.
Language Type: Use the Drop Down List Box or type to enter the Language Type.
(If you need to delete
a Language, simply select the Language from the Person Language Grid.
The selected Language is highlighted in blue. Then, click 
. A confirmation screen
will appear. Click 
.)
Click
to save the Instructor.
Click
to save the Instructor and add another.
After you have added an Instructor, you will need to enter their Address, Phone Number, Email and Personal Information.
To view documentation on How to Add an Instructor Address, click here.
To view documentation on How to Add an Instructor Phone Number, click here.
To view documentation on How to Add an Instructor Email, click here.
To view documentation on How to Enter Instructor Personal Information, click here.